Format of a professional business report

Usage[ edit ] Reports fill a vast array of informational needs for a spectrum of audiences. They may be used to keep track of information, evaluate a strategy, or make decisions. Written reports are documents which present focused and salient content, generally to a specific audience. A type of an official report would be a police report, which could have legally binding consequences.

Format of a professional business report

Keeping the flow of correct information between management and the board of directors is important to making informed decisions and taking expedited actions. One way to make sure that the right information is seen is via regular reports provided to the board of directors. These reports should be in a professional report format so that they can be easily digested, with the pertinent details highlighted.

Use a standard board report structure to make the greatest impact. Board Report Structure The board report should follow an easy to read format.

Some reports will be shorter than others. For example, a monthly update regarding a department's development process may not be as detailed or lengthy as the annual summary of the entire project.

While shorter reports might look more like a memo with key headers and bullets outlining key performance indicators KPIslengthier reports will look more like an academic report, with a cover page and table of contents.

format of a professional business report

Regardless of the report's length, make sure that the first part of the report states where the report is coming from, the time frame that report covers, and who the report is going to. Title the report in a way that says what the report discusses, so that readers can quickly file it and relocate it, if needed.

For example, "Annual Sales Reports Based On Territories," clearly states what the readers will discover in the report. Use headers and bullets within the reports, so as to enable board members to scan through the topics and find the relevant information. Remember that reports are used to get action from the board, so that these reports can update board members on a project they are already monitoring.

There should be an introduction and a summary section, to give the board an overview of the information within the report. Double-check the report to make sure that formatting, grammar and spelling are correct.

You want the board to trust the information given to them. Reports littered with errors leave board members questioning the detail and the professionalism of the person presenting the reports. Content of the Board Report Before you write the report, think about the report's objective.

Is the objective merely to update the board on the progress of something? Or, is a request being made for funds, new resources or changes? Direct the content to fulfill the report's objective. Compile information and data that is pertinent to the objective. For example, if you are updating the board on a new rollout of a software program, you should gather pertinent details about which milestones have been accomplished, what the next stages will do and the timelines involved.

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It would also be wise to note any issues that have arisen or that you project, based on the progress so far. If the project is ahead of schedule, be sure to note how and why, so as to keep the board members enthusiastic. If progress is slower than expected, be clear and concise as to why.

Don't hide the information. The board is there to help provide solutions; if you don't explain the problem, the solutions are harder to find. Be succinct in your descriptions.

If you can say something in one sentence, there is no need to write an entire paragraph. If you are referencing outside studies, news or previous reports, note the reference and summarize the content.

Then, have the referenced material available, if anyone wants more information This keeps the report concise, without omitting any information, if board members want any additional information.

Responsibilities of the Parties Although the committee executives or managing directors are responsible for creating reports, both the board of directors and managers must work together.A report or account is an informational work, such as writing, speech, television or film, made with the intention of relaying information or recounting events in a presentable form..

A report is made with the specific intention of relaying information or recounting certain events in a way that is concise, factual and relevant to the audience at hand. How to Prepare a Professional Report - StepsBe clear about your Topic or company on which you are going to write your report and then even before you start researching get these important topics in your mindAs you start researching, jolt down your findings at one organizational trees, if any, to illustrate your about the advantages and disadvantages of the process and get your ideas blooming based on the topics to be included in the't use friendly or overwhelming writings as it's a professional more of technical words and less of normal writings.

(5 more items). A business report is a written document concerning a company or a business institution where evaluations and assessments are laid out to provide a presentation of its current status and performance. Submit your report either in a loose-leaf notebook or thesis binder.


The report must have a title page and a table of contents. Number the pages. Your report is a summary of your internship. Make sure it is neat, well organized, focused. Proofread for typos. Make it as professional as you can.

Well, the answer is – through the use of top class sample executive summary templates that come to you with all the relevant sections that a good executive report must can just take prints outs of these own executive templates and then fill in the relevant details under various sections.

Daily Report Templates Help Easy Track On Project Performance. A daily report of your everyday work enables you to understand the status of your site on a daily basis.

21+ Professional Report Templates | Sample Templates